| What to fix | How to find it | Why fix it | How to fix it |
|---|---|---|---|
| Create accessible PDFs or other file formats of your presentation. |
Include accessibility tags to PDF files you create from your presentation. The tags make it possible for screen readers and other assistive technologies to read and navigate a document. You can also save the presentation in a format that can be ported to a Braille reader. |
Save your presentation in a different format | |
| Include alternative text with all visuals. |
To find missing alternative text, use the Accessibility Checker. |
Alternative text helps people who can’t see the screen to understand what’s important in images and other visuals. |
Add alt text to visuals |
| Make sure slide contents can be read in the order that you intend. |
Use the Accessibility Checker to find slides that have possible problems with reading order. Try navigating your slides with a screen reader. |
A screen reader reads the elements of a slide in the order they were added to the slide, which might be very different from the order in which things appear. |
Set the reading order of slide contents Use built-in slide designs for inclusive reading order, colors, and more |
| Ensure that color is not the only means of conveying information. | Select Start > Settings > Accessibility > Color filters. Turn on the Color filter switch, and then select Grayscale. Visually scan each slide in your presentation for instances of color-coding. | People who are blind, have low vision, or are colorblind might miss out on the meaning conveyed by particular colors. |
Use an accessible presentation template Use built-in slide designs for inclusive reading order, colors, and more |
| Use sufficient contrast for text and background colors. |
To find insufficient color contrast, use the Accessibility Checker. You can also look for text in your presentation that’s hard to read or to distinguish from the background. |
Strong contrast between text and background makes it easier for people with low vision or colorblindness to see and use the content. |
Use built-in slide designs for inclusive reading order, colors, and more |
| If you must use tables, create a simple table structure for data only, and specify column header information. | To ensure that tables don't contain split cells, merged cells, or nested tables, use the Accessibility Checker. |
Screen readers keep track of their location in a table by counting table cells. Screen readers also use header information to identify rows and columns. |
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| Use a larger font size (18pt or larger), sans serif fonts, and sufficient white space. | To find potential issues related to fonts or white space, review your slides for areas that look crowded or illegible. | People who have dyslexia describe seeing text merge or distort. | |
| Make videos accessible to people who have a vision or hearing disability. |
Subtitles typically contain a transcription (or translation) of the dialogue. Closed captions typically also describe audio cues such as music or sound effects that occur off-screen. Video description means audio-narrated descriptions of a video's key visual elements. These descriptions are inserted into natural pauses in the program's dialogue. Video description makes videos more accessible to people who are blind or have low vision. |
Use captions, subtitles, and alternative audio tracks in videos |