LibGuides: Special Collections & University Archives: Policy Statements and Forms

Policies & Procedures

Stanislaus Board of Trade, publishers, cover of the pamphlet Modesto—Turlock Irrigation Districts, Sunny Stanislaus County, ca. 1910. California Historical Society.

Researcher Registration Policy and Form
Includes "Reading Room Rules Governing Use of Special Collections Materials" and WARNING CONCERNING COPYRIGHT RESTRICTIONS. Requires researcher signature.
Reading Room Guidelines
Guidelines for a research session and reading room visit.
Duplication Policy & Order Form
Provides information and any restrictions on handling and reproduction of Special Collections materials, including photocopy, scanning, photographing, and the reprinting of existing photos, as well as the proper crediting for use in publication or exhibit. Also discusses the stipulations for commercial use of historical materials.
Gift in Kind Contribution Form
Form should be filled out by both the donor as well as the department receiving the contribution (Revised 20240607)
Intellectual Property Gift Agreement
To be filled out by the donor of intellectual property, or the rights holder of donated intellectual property.
Accessioning Form (internal / for campus-wide transfer of records)
Collection Development Policy
Deaccession Policy