Course Reserves: Instructor Information

Information for Instructors

The University Library maintains a small print Reserves Collection to make course-related publications available to students through short-term loans. The collection is physically located behind the Circulation Desk. Materials are placed on reserve at the request of instructors, who are responsible for insuring that reserve materials comply with copyright law and who also set the loan period. Types of material that can be placed on reserve include publications from the CSU Stanislaus University Library collection and materials owned by the instructor, including copies made in accordance with copyright law. The Library is not able to place on reserve materials borrowed from another library (via Interlibrary Loan or Link+) or rented materials. Special restrictions, explained below, apply to videos.

In addition to (traditional) print reserves, when permitted by copyright law the Library can also make reserve materials available electronically using Blackboard.

Frequently Asked Questions (FAQ):   Print Reserves FAQ & Electronic Reserves FAQ 

See Also:  Library Course Reserves

Steps for Placing Materials on Reserve


1. Complete a Reserve Request & Copyright Compliance Form for each course.

A copy of the syllabus is helpful to insure that items are listed consistently. Complete, accurate information is essential and will expedite processing. A separate form should be used for each course. Separate forms are also needed for Turlock and Stockton reserves if materials will be provided at both locations. See item 5 below for additional information about Stockton reserves.

2. Bring the completed Reserve Request & Copyright Compliance Form and all materials to the Library Circulation Desk.

Instructors are requested to pull items from the library collection and/or provide personal copies of items not owned by the University Library. The University Library regrets that it does not have sufficient staff to be able to page materials for instructors and still provide timely processing of reserve materials. Asking instructors to bring the items they are requesting for reserve has the advantage of informing them in advance of any potential problems. For instance, if an item requested for reserve is checked out, the instructor will be aware that there might be a delay in making that item available through the reserve collection and can make alternate arrangements if necessary.

3. At the beginning of the term, allow at least a week for processing reserve materials.

Reserve requests are processed on a first-come, first-served basis. The more lead time you allow, the more likely materials will be ready for students when you want them to be. After the first two weeks of the term, rush requests can normally be handled within one or two days.

4. Videos have special requirements.

U.S. copyright law (Title 17 U.S. Code) precludes placing on reserve videos that aren't owned by either the library or the instructor. Rental videos are generally licensed for "Home Use Only". The Fair Use provision typically allows use of rental videos in face-to-face teaching situations (i.e., in a classroom setting with only the instructor and students present), but this provision does not extend to library reserve collections. Unless the instructor presents written permission from the copyright owner, the University Library can not accept off-air copies of commercial or PBS television programs (copyright guidelines make an exception for news programs) or dubbed audio tapes (excerpts that do not constitute a performable unit are permissible under copyright guidelines).

5. Items needed for students at both the Turlock and Stockton campuses.

Items needed at both campuses must be submitted in duplicate.

6. Removing items from the reserve collection.

Items are automatically removed from the reserve collection at the end of each term unless a request is received to retain the item on reserve for the following term. Items owned by the University Library are returned to the stacks; photocopies and personal copies are returned to instructors through interoffice mail after the end of the term. The University Library is not able to accommodate requests to leave items in the reserve collection for longer than an academic year.

Additional guidelines:


  • Copyright requirements must be observed with reserve materials.  Stanford University has an excellent fair use website which provides links to some useful information about copyright for those wanting additional information. Contact the Office of Research and Sponsored Programs for information about other intellectual property issues.   
  • Photocopies of journal articles and book chapters can be placed on reserve so long as they comply with copyright law.  The title of the book or journal from which the article or chapter comes should be clearly marked on the photocopy.  Photocopies will be returned to instructors at the end of the term.
  • Personal copies should be signed by the instructor/owner and will be sensitized for protection by the University Library's electronic security system.  Circulation staff will affix a call number, barcode label and due date slip to personal items submitted for reserve.  When submitting personal copies, faculty need to understand they do so at their own risk: the Library may not be able to replace all lost or damaged copies.
  • Books and other materials not owned by the Library or the instructor are generally not able to be placed on reserve.  This includes entire books and other materials borrowed from other libraries or otherwise acquired without ownership rights (such as textbook rentals).
  • Requests to purchase items intended for reserve should be made well in advance.  Requests for purchase should be delivered to the departmental library liaison and clearly marked "Rush for Reserve".  The order should also specify the course code.  Usually 4-6 weeks is sufficient time for purchasing and processing items for reserve. 

Questions? Problems?

University Library staff are here to help. Please call David Rocha or another Circulation Staff member at 209-667-3234 for assistance. 


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